Yesterday during lunch I had an Epiphany to why nothing gets done on time.
1. New-Do’s – a new tasks or project assigned to someone to get done.
2. Re-Do’s – reworking the same new task assigned to someone to get done.
3. To-Do’s – things to do that would make new-do’s easier to get done, avoiding re-do’s if you could get to-do’s done.
Problem: For every New-Do, there are 4 Re-Do’s which in themselves cause 4 more Re-Do’s (I’m not kidding!). Ironically, there are To-Do’s that if you could get to them you could finish the New-Do’s without 4 Re-Do’s, however you never get to them because you are always doing New-Do’s and Re-Do’s…
Adding it up – every New-Do takes a minimum of 5 times as long to complete, and maximum 17 times (1ND + (4RD x 4RD) = 17). And, unfortunately before you get to the final Re-Do, there are 2 – 4 new New-Do’s assigned.
This theory applies to anything in IT, and especially anything associated with building infrastructure of any kind – especially when more than two people or technologies are involved.
Solution: Concentrate efforts on finishing New-Do’s, the sooner they are done the less chance someone will be change them into “new” New-Do’s or require Re-Do. Only work after hours only to do To-Do’s that make New-Do easier to complete on the first do – eliminaate Re-Do work as much as possible. This is much easier said than done!